Burner Express Air (BxA) is a charter air transportation service that will transport Burners from Southern California, the San Francisco Bay Area, and Reno to Black Rock City (BRC) and back. The intent of BxA is to facilitate flight bookings for participants, reduce traffic on the roadways, and streamline operations at Black Rock City Municipal Airport. In 2016, flights to BRC will begin as early as Wednesday, August 23, with additional charters available before that for build week crews. You can make round-trip or one-way (to or from BRC) bookings for yourself and your friends, or request a whole plane from the areas above or anywhere in the US!
You must have a Burning Man ticket in order to travel on Burner Express Air — tickets or will-call order confirmations will be verified before passengers are allowed to board. BxA flights are operated by independent air carriers, and all BxA flights must be booked through a website operated by Advantage Flight Solutions, LLC (AFS). For more information and a link to AFS’s flight-booking website, see the “Flight Bookings” section. All BxA flight bookings are nontransferable and nonrefundable, so solidify your travel plans before you book your flights. Changes to the day or time of your flight will incur a $100 per person change fee before August 1. After August 1, change fees will be $200 per person.
Luggage is limited to the weight and size restrictions of the aircraft, as well as FAA regulations. One piece of luggage is included at no extra charge. Each passenger is allowed his/her own weight + one piece of luggage not to exceed 25 pounds. That baggage cannot exceed the size of a commercial airline carry-on with the maximum dimensions of 24 inches x 14 inches x 9 inches. Soft-sided and/or duffle bags are strongly recommended.
Additional bags and/or weight may be accommodated at extra charge, subject to aircraft weight and balance limitations. Any bags in excess of 25 pounds MUST be arranged in advance or your bag could be delayed or not allowed to fly. These are small aircraft, not 747s. If you have excess baggage that cannot be arranged on the flight-booking website, contact AFS at 775-852-3512 to make arrangements.
Passengers weighing greater than 250 pounds may be accommodated pursuant to weight and balance restrictions–AFS will do its best to safely accommodate. Extra charges apply.
It is the responsibility of each individual passenger to abide by the combined weight and luggage limits or make other arrangements prior to traveling. Passengers and their baggage will be weighed prior to any flight. Air carriers reserve the right, without refund, to remove a passenger or their luggage from flight due to non-compliance with the weight guidelines.
Passengers should arrive at the airport at least 45 minutes prior to their flight. If you miss your booked flight, AFS will do its best to accommodate you on a later flight, but no guarantees. If the next available flight is on another day, you are responsible for your own accommodations and expenses.
Checking In for Your Flight
At check-in, you’ll need to provide your Burning Man ticket or order confirmation number, along with a photo ID. All passengers are required to present valid, legal, unexpired, government-issued photo identification. For US citizens, that usually means either a passport or a driver’s license. For non-US citizens, that usually means a passport.
Passengers traveling to Burning Man prior to Saturday, August 26, also need to produce a valid bar-coded Early Arrival pass. On Saturday 8/26 your Burner Express Air ticket counts as your Early Arrival pass.
Upon arrival at the Black Rock City Airport, if Burning Man Gate staff determine that you do not have a valid event ticket, Burning Man requires that a Burner Express Air flight transport you back to Reno or your point of origin.
Burner Express Air operates out of Atlantic Aviation on the east side of Reno/Tahoe International Airport. Please look for the Burner Express Air signs to check in.
Atlantic Aviation is not at the main commercial airline terminal. All charter aviation is located on the opposite side of the airport at 655 South Rock Boulevard. We recommend using a taxi or rideshare service to travel from the commercial airline terminal to Atlantic Aviation.
Atlantic Aviation no longer allows Burning Man passengers into its facility, in part due to the dust tracked in over the years. All Burning Man flights will arrive and depart from the very large tent located adjacent and immediately to the north of their building.
Nonstop flight times from Reno to BRC are approximately 45 minutes.
Oakland, CA (East Bay)
In the East Bay of the San Francisco Bay area, Burner Express Air flights operate from the Kaiser Oakland FBO, located at 8735 Earhart Road. This is NOT the commercial airline terminal. Please look for the Burner Express Air signs to check in. More details about how to find Burner Express Air in Oakland are available on the AFS flight-booking website.
Nonstop flight times from Oakland to BRC are approximately 90 minutes.
San Carlos, CA (San Francisco)
On the San Francisco peninsula, Burner Express Air flights operate from the San Carlos Airport General Aviation Building, located at 620 Airport Drive. This congestion-free airport is ten minutes south of San Francisco International Airport (SFO). Please look for the Burner Express Air signs to check-in.
Nonstop flight times from San Carlos to BRC are approximately 1 hour 45 minutes.
Palo Alto, CA (South Bay)
Burner Express Air flights operate from the Palo Alto Terminal, 1925 Embarcadero Road, Palo Alto CA 94303.
Your departure from Palo Alto will be called by the flight crew, who will weigh you and your baggage, check you in, verify that you have Burning Man tickets or order confirmation numbers, and escort you to your flight.
Novato – Gnoss Field, CA (North Bay)
From the North Bay area, Burner Express Air flights operate from the Novato – Gnoss Field, located at 351 Airport Road. More details about how to find Burner Express Air in Novato are available on the AFS flight-booking website.
Your departure from Novato – Gnoss Field will be called by the flight crew, who will weigh you and your baggage, check you in, verify that you have Burning Man tickets or order confirmation numbers, and escort you to your flight.
Nonstop flight times from Novato to BRC are approximately 1 hour 45 minutes.
Sacramento – McClellan Airfield, CA
For Sacramento and Northern California, Burner Express Air flights operate from the McClellan Jet Services terminal at the Sacramento – McClellan Airfield, located at 3028 Peacekeeper Way. More details about how to find Burner Express Air in Sacramento are available on the AFS flight-booking website.
Your departure from Sacramento – McClellan Airfield will be called by the flight crew, who will weigh you and your baggage, check you in, verify that you have Burning Man tickets or order confirmation numbers, and escort you to your flight.
Nonstop flight times from Sacramento to BRC are approximately 1 hour 15 minutes.
Burbank, CA (Southern California)
Just north of Los Angeles in Southern California, Burner Express Air flights operate from Burbank Airport at the Atlantic Aviation Charter terminal, located at 10750 Sherman Way. This is not the main commercial airline terminal.
Your departure from Burbank will be called by the flight crew, who will weigh you and your baggage, check you in, verify that you have Burning Man tickets or order confirmation numbers, and escort you to your flight.
Nonstop flight times from Burbank to BRC are approximately two to two and a half hours.
Arriving at Black Rock City
Burner Express Air lands at the Black Rock City Municipal Airport in the Black Rock Desert. The BRC Airport is located at the edge of the City itself at the end of the 5:00 road. Upon arrival, passengers will exit the plane, collect their luggage, and be escorted by Burner Express Air staff to the area labeled “New Arrivals.” Passengers must stay together in their flight group. Each flight group of passengers will proceed to Box Office and then the Passport Office, the latter being the equivalent of Gate at the Main Gate. After being greeted by BRC Customs Officers, passengers will head through the Event Horizon into Burning Man.
From the Airport, passengers will have the option to take BRC Airport shuttles that will transport Burners to various locations within Black Rock City. These buses will depart regularly during Airport operating hours. Mutant vehicles may also provide transportation, although they do not operate on a set schedule. Your best bet if traveling via mutant vehicle is to have your campmates arrange for one to collect you and your luggage from the BRC Airport.
Departing from Black Rock City
Make sure you have arranged a reliable way to get back to the Airport for your departing flight, particularly for early morning flights. BRC Airport shuttle buses will regularly pick up passengers at the same locations as the drop-off points. (Mutant vehicles are scarce around dawn.) For departures after the Man burns, allow yourself some extra time to get to the Airport: there will be fewer landmarks to guide you at that point. Arrive at the Burner Express Air terminal at the BRC Airport at least 45 minutes before your scheduled departure to allow time for check in. You and your luggage will be weighed, and you’ll be checked in for your flight.
For departures during the week, the Burner Express Air terminal will be staffed from 7:00am until 6:30pm. For Saturday, Sunday, and Monday, the terminal will be staffed beginning at 5:00am to check in for Exodus. The same check-in protocol applies. Bring your government-issued ID, make sure you have an ID tag on your baggage, check in, have yourself and your luggage weighed, and wait until your flight is called. An escort will take you to your aircraft for boarding.
Don’t forget to bring warm layers and water for the trip home — spending hours on an air-conditioned plane can be a shock after acclimatizing to the desert heat.
Please see Burner Express Air staff on site for answers to any additional questions.